Back to Careers

Office Manager

We are looking for an exceptional individual to take ownership of office management, administrative support, and some operations functions for our growing startup. The role will have an important influence on the culture of our company and requires a high-EQ and digitally savvy candidate.


Responsibilities include:

  • Office management -- making sure our office is organized, well stocked with supplies, food, and sundries, and functions smoothly day-to-day; coordinating team lunch and snack orders, scheduling on-site meetings

  • “Digital” office management -- managing office calendar, slack channels, and other shared tools like G Suite

  • Administrative support -- scheduling and logistical support for leadership team and general administrative support to on-site and remote employees

  • Operations -- includes supporting recruiting efforts, hr, and legal, and helping with the onboarding and offboarding of employees, with room for growth here

  • Culture -- organizing office activities and events (e.g. hack days, team outings, offsites, public events), as well as creating other employee engagement touchpoints that create the right energy for our team; creatively helping develop the team culture

  • Events -- planning, organizing and executing events that are company-wide and larger (e.g. recruiting events, holiday parties)

The Office Manager will report directly to the founders and should be able to keep our office operating at a high level of happiness and productivity!


Skills + QualificationS:

  • Previous experience as a front office manager or office administrator would be an advantage but not a requirement

  • Exceptional organizational and communication skills and ability to problem-solve are a must

  • Ability to multitask and take ownership over multiple projects and experience navigating an ever-changing office environment

  • Desire and sensibility to help drive the culture in a fast-paced startup environment; enthusiasm for the software and privacy problems we work on

  • A successful office manager should also have experience with a variety of office and team software such as Google Drive, Slack, GSuite, etc.

What we offer you:

  • Meaningful work on an innovative and growing set of products

  • Collaborative, cross-functional work culture with an emphasis on autonomy and communication

  • Creative, dog-friendly, snack-filled work space in a converted industrial building in a walk- and bike-friendly neighborhood

  • Health and Dental coverage for employees, dependents & domestic partners

  • Investment in career development, including training, conferences, and online learning resource

Ad Hoc Labs is committed to building a diverse, inclusive company and encourages applications from candidates of all backgrounds. We provide excellent medical and other benefits, and will consider full-time, part-time, partial remote, or other flexible arrangements for the right candidate.

Interested? 

If you are interested in a position or would like to be considered generally, please drop us a line at jobs@adhoclabs.co.

Ad Hoc Labs, Inc. is an equal employment opportunity employer and makes employment decisions on the basis of merit.  We seek to employ the most qualified person in every job. Ad Hoc Labs, Inc. does not discriminate on the basis of sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), gender identity, gender expression, age, color, race, religion, marital status, national origin, ancestry, sexual orientation, physical & mental disability, medical condition, genetic information, military and veteran status, or any other basis protected by federal, state or local law. Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws.