Time Management Skills We Wish We Learned Sooner

Time Management Skills We Wish We Learned Sooner

Time is considered to be a limited resource because you only have a set amount of it in a day. There are 24 hours in a day, and studies show that the majority of adults are awake for a little over 15 of them. Anyone that’s ever tried to prioritize running a business can tell you that those 15 hours can fly by. 

Trying to stay on top of all your daily responsibilities can sometimes be quite a challenge. You’re ultimately left with two choices: increase your hours or increase your productivity. You should go ahead and toss out increasing your hours because there are some serious health risks associated with sleep deprivation.  

That leaves you with just one option: increasing your productivity. Accomplishing this feat is much easier said than done. In order to avoid working every minute that you’re awake, you’re going to need to build good time management skills. You might also want to consider enlisting the help of Dialed, but more on that later. 

What Are the Most Effective Time Management Skills?

  1. Remember: Time is money
  2. Working during peak hours
  3. Creating personal deadlines
  4. Remembering that organization is key
  5. Eliminating all distractions

Productivity might be the single most important factor that influences the success or failure of a business. 

Obviously, that means that you should be incorporating as many time management tips into your life as possible to increase your productivity and complete important tasks.

Sharpening your time management skills is one of the easiest ways to improve your productivity. It’s important to keep in mind that effective time management is more than just following a few “life hacks.” You’ll basically need to rewire your brain and change the way that you think.

Here are a few ways that you can improve your time management and workflow:

Remember: Time Is Money

Everything comes with a price in the business world, and that includes time. Entrepreneurs should always remember that time wasted is equal to money lost. That doesn’t mean that you should stop sleeping, skip meals, or never take a break. It just means that you need to be strategic with your time.

The next time that you are losing a battle to procrastination, remind yourself that time is money. It might be enough to get you back in gear and focused on your current task.

Working During Your Peak Hours

There are two types of people: early birds and night owls. Figuring out which one you are will go a very long way toward your productivity. Try to rearrange your day so that you work during your most productive hours.

You can even take it a step further and find out specific hours that you are most productive. Divide your average workday into as many even segments as possible. Try to figure out which segments are your most productive and schedule the bulk of your work during these times.

Creating Personal Deadlines

You will always have upcoming deadlines when you run a business. Instead of measuring yourself against them, you should create personal deadlines for yourself. You can even record your time so you can compete against yourself and try to set new personal records. 

Completing tasks before they are done will allow you to get more work done in the same period of time. That’s basically the entire concept of productivity simplified to one sentence.     

Remembering that Organization Is Key

Humans have been using organizational techniques for thousands of years. There’s a certain level of pleasure that comes with assigning specific places for objects. Having a sloppy work area and disorganized business is an early step on the path to bankruptcy.

Just because the organization has been around for a very long time, it doesn’t mean that you should take it for granted. Try to keep your workspace as organized as you can. That includes any physical items that you need or relevant information that pertains to your business.  

Eliminating All Distractions

Focusing on a singular task goes a long way toward increasing productivity. Too many people believe that they can multitask and juggle several things at a time. Even if you are able to complete several tasks at once, the chances are likely that they aren’t the highest quality possible.

Do whatever it takes to eliminate any distractions that are siphoning off your attention. Focus on one task at a time and only move on whenever that task is complete. 

Although that might sound slower, it will actually save a lot of time. You’ll be able to complete each task 100% and limit the amount of time that it takes to edit, revise, or fix any mistakes.

How Can Dialed Help With Time Management? 

  • You can send bulk messages.
  • Use contact sheets to keep you organized.
  • Do not disturb mode minimizes distractions.

Dialed is an app that’s designed specifically to be “a macro tool for micro-business.” There are a few ways that Dialed can help you accomplish some of the tasks that were listed above. The main benefit of Dialed is that you’ll have access to a second phone number, but that’s only the beginning.

Here are a few ways that Dialed can help improve your time management:

You Can Send Bulk Messages

Communication is one of the most important factors in operating a business. Bulk messages are an easy way for you to communicate with a lot of people in a short amount of time. 

A bulk message is similar to a group thread message: you’ll be able to send a single message out to as many people as you need. The difference occurs whenever they respond. 

Instead of everyone seeing their reply, it will create a separate one-on-one text thread. Only the two of you will be able to see these messages.

These types of messages are most commonly used as a marketing tool to reach customers. You can send out promotional materials, coupons, or information about upcoming sales. 

However, they’re also very effective at keeping your employees and business partners informed about any important news.

Contact Sheets Keeps You Organized

Organization is a fundamental aspect of time management. Keeping your contacts and their information organized can be a big time saving and help to reduce your stress levels.

Dialed can help you with this goal by giving you the ability to create contact sheets for your customers, employees, and business partners. These virtual folders will allow you to keep all call logs, texts, and other vitally important information in one central place.

You’ll also be able to customize the group label for each contact. These labels can help you to separate your employees from your customers and your bosses from your partners. It’s totally up to you how you want to organize them.

You can even assign some of them a VIP status. These important contacts will be prioritized over the rest, and their notifications and information are delivered first before any others.

Do Not Disturb Mode Minimizes Distractions

Distractions are an increasing problem in the modern world. As mentioned earlier, they are absolutely deadly to effective time management. Dialed is here to help with that.

Having access to a second phone number can help you to screen calls. You’ll be able to tell Dialed to “ignore unknown numbers” and only allow verified contacts to be transferred in. This feature is one of the most effective current strategies for combating robocalls and spam attempts.

Another helpful option is to deprioritize, mute, or block individual contacts. This feature functions as the opposite of the VIP status option. You can use both of these features to limit any calls or texts from people unless they are coming from a designated source.

The final option is essentially a combination of these features. The Do Not Disturb mode lives up to its name and silences all incoming calls and texts made to your Dialed number. Calls will be transferred directly to your voicemail, and texts will receive an auto-reply text. You can enable it whenever you want, but it’s especially useful during nights, weekends, and vacations.

What To Do Next

Time is money in the business world. The more effective your time management skills are the more money that you’ll be able to make or save. You should experience much better management if you can incorporate some of the skills listed above into your daily life.

If you want to increase these benefits even more, then you should try downloading the Dialed app. Dialed gives you a free seven-day trial, so there’s no risk of wasting any money. Experience the benefits of Dialed for yourself and take your time management to another level.

Sources:

Time Management Is About More Than Life Hacks | Harvard Business Review

What Happens When You Don't Get Enough Sleep? | Cleveland Clinic

American Time Use Survey: Sleep | Bureau of Labor Statistics

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